Trace each scheduled window shade from the placement schedule into the window schedule, the specified operating and mounting type, and the room’s light-control function, then confirm color and motorized-control coordination before treating the entry as complete.
Assemble the review package
Gather the roller window shade placement schedule, the architectural window schedule and elevations, room-function notes (audio-visual, conference, classroom), electrical drawings for motorized shades, the finish schedule referenced for shade color, and the issued specification. Start with one floor or room type rather than every window on the project.
WBDG publishes UFGS 12 24 13: Roller Window Shades as a public guide-specification reference (accessed September 28, 2026). Use your project’s issued specification and amendments for the actual comparison; the guide specification does not automatically govern your project. The checklist below is an original suggested review workflow, not a reproduction of the UFGS requirements.
Eight checks to run against the issued set
Use one record per location or system. The CSV contains the same eight prompts plus fields for source revisions, observed evidence, the review owner, the decision, and closure references.
| Check | Sources to compare | Question to resolve |
|---|---|---|
| Placement schedule vs. window schedule | Roller Window Shade Placement Schedule + architectural window schedule | Does every window listed to receive a shade in the placement schedule correspond to a window type and size recorded in the window schedule? |
| Manual vs. motorized selection | Manually- or motor-operated shade clause + electrical/power drawings | Where the placement schedule calls for a motor-operated shade, do the electrical drawings show a power connection and control device at that window? |
| Room-darkening requirement | Room Darkening Shades clause + room-function note on drawings | Where a room is programmed for full light block, such as an audio-visual space, does the placement schedule specify the room-darkening shade cloth rather than the standard light-filtering option? |
| Mount type vs. window head condition | Inside/outside/ceiling mount clause + window head or reveal detail | Does the specified mounting type fit the window head, casing, or reveal condition shown in the section detail for that window? |
| Single vs. dual roller configuration | Single- vs. dual-roller clause + window elevation | Where a window is shown needing both a light-filtering and a blackout layer, does the placement schedule specify the dual-roller configuration rather than a single shade band? |
| Operating mechanism vs. mounting height | Chain-and-clutch or crank-and-gear clause + sill or head height on drawings | Is the specified chain loop length or crank handle length coordinated with the actual window mounting height shown on the drawings, rather than a manufacturer default? |
| Color vs. finish schedule | Color clause (coordinated with the finish schedule) + room finish schedule entry | Does the shade color referenced for a room match the entry in the finish schedule for that room, rather than a generic manufacturer standard? |
| Indoor air quality certification scope | Indoor air quality certification clause (offices/classrooms) + room-use schedule | Is the indoor air quality certification requirement applied to every office and classroom window the schedule lists, not only some of them? |
Worked example: a conference room without its blackout layer
Illustrative example: the room-function notes identify a conference room as an audio-visual presentation space, but the roller window shade placement schedule lists only a single-roller, light-filtering shade for that room’s windows, without the room-darkening option the specification reserves for that use.
Compare the room-function notes against the placement schedule for every AV or presentation space, confirm with the designer whether room darkening is required, and update the schedule before the shades are ordered. Recheck the mount type and color entries for the same rooms before closing the item.
Avoid a false conflict
A shade type listed once in a placement schedule does not confirm every window it covers shares the same head condition, mounting height, or light-control need; a room with mixed window types can require more than one shade configuration even under a single schedule row.
When requirements disagree, follow the project’s document-control and clarification process. Do not assume that drawings always override specifications, or the reverse. Identify the exact sources and request an authorized decision.
Close the issue across the affected documents
Record the location or tag, drawing and specification references, issue dates, observed difference, and the decision needed. Assign an owner and keep the item open until the response identifies the governing requirement. Check the revised drawings and specification references together; a response email alone may leave the issued package inconsistent.
For the overall process, use the guide to drawing and specification conflicts. Mark an inapplicable checklist row with a reason, and distinguish a verified correction from a question that still needs design information.
Where Groundbook fits
Groundbook’s drawing and specification review helps investigate potential disagreements in the documents you supply. Include the relevant specification sections and drawing references, then verify the cited evidence with the responsible reviewers before acting on a finding.